# Badge approval workflow

> Markdown version of [Badge approval workflow](https://www.quickidcard.com/id-badge-approval-workflow). Site index: [llms.txt](https://www.quickidcard.com/llms.txt). Full reference: [llms-full.txt](https://www.quickidcard.com/llms-full.txt).
> Last updated: 2026-08-24


An ID badge approval workflow is a review step where HR checks employee badge designs (names, photos, titles, branding) before print. QuickIDCard HR Portal provides a centralized queue instead of email threads.

## What HR can do

- Review each employee submission
- Approve or reject the design
- Edit fields in the designer
- Control quantity before checkout
- Limit which templates each employee may use
- Restrict what employees can change in the creator (fonts, images, backgrounds)

## After approval

The employee completes checkout. QuickIDCard prints and ships the finished ID card. Employees get email when designs are approved or need changes.

HR approves **designs before purchase**, not finished orders after checkout.

## Related

- [HR Portal](https://www.quickidcard.com/hr-portal.md)
- [Employee ordering portal](https://www.quickidcard.com/employee-id-badge-ordering-portal.md)
- [Request setup](https://www.quickidcard.com/hr-portal/setup.md)