No printer required
Skip capital expense on hardware that may sit idle between hiring cycles.
An Easier Alternative to Buying an ID Card Printer
Avoid printer costs, supplies, maintenance, and badge software. Let employees submit badge orders online while QuickIDCard prints and ships approved ID cards for your team.
No printer purchase · No supplies to stock · Online ordering · Professional badge printing
The hidden cost of in-house ID card printing
What companies struggle with
- Upfront cost of ID card printers and replacement parts
- Ongoing spend on ribbons, blank cards, and cleaning kits
- Badge software setup, updates, and staff training
- Printer jams, downtime, and inconsistent print quality
- Someone still has to collect employee photos and badge data manually
QuickIDCard as your printing partner
- No printer, supplies, or badge software to maintain
- Employees submit orders through an online employee ID badge ordering portal
- HR can use an ID badge approval workflow before print
- QuickIDCard professionally prints and ships finished badges
Works for new hires, replacement badges, and growing teams without investing in in-house equipment.
In-house printer vs. QuickIDCard HR Portal
Compare owning badge production equipment with outsourcing employee ID badge printing online.
| In-house ID card printer | QuickIDCard HR Portal |
|---|---|
| Requires printer purchase | No printer required |
| Requires supplies and maintenance | QuickIDCard handles printing |
| Requires software setup | Online portal workflow |
| Staff must manage badge production | Employees submit orders online |
| Manual approval process | HR approval before print |
| Printer issues can delay badges | Professional production and shipping |
Why companies choose outsourced badge printing
No badge software to maintain
Use QuickIDCard’s online badge creator and HR Portal instead of installing desktop print software.
Easier employee photo and data collection
Employees enter their own details online rather than emailing files to whoever runs the printer.
HR approval before printing
Review badge designs for accuracy before they go to production.
Professional badge printing
Get consistent, high-quality PVC ID cards without troubleshooting printer settings.
Better for remote and multi-location teams
Ship badges directly without requiring every site to own printing equipment.
How outsourced badge ordering works
From template setup to delivered ID badges—without buying a printer.
1
HR sets up badge templates in QuickIDCard HR Portal
2
Employees submit badge details and orders online
3
HR approves the badge order
4
QuickIDCard prints and ships the finished badge
Best for teams evaluating a printer purchase
- Companies that do not want to buy a printer for occasional badge needs
- Teams with low or uneven badge volume where hardware may not pay off
- Growing companies that need a scalable ordering process first
- Remote or multi-location teams that need badges shipped, not printed on-site
- HR departments that want less manual admin and supply management
- Organizations that need replacement badges without maintaining print equipment
Frequently asked questions
Do I need to buy an ID card printer to make employee badges?
No. QuickIDCard prints employee ID badges professionally after your team submits and approves orders online. You do not need to purchase a printer, ribbons, blank cards, or badge software.
What is the best alternative to buying an ID card printer?
For many companies, outsourcing badge printing through QuickIDCard HR Portal is more practical than owning a printer—especially for low-volume, multi-location, or growing teams that need HR approval and consistent templates.
Can QuickIDCard print employee ID badges for my company?
Yes. Employees submit badge orders online, HR can approve designs before checkout, and QuickIDCard prints and ships finished ID cards to your team.
Is outsourcing ID badge printing better than buying a printer?
It often is for teams with occasional badge needs, remote staff, or limited admin time. You avoid upfront hardware costs, supply management, software setup, and printer maintenance while still controlling templates and approvals.
Can employees submit their own badge information online?
Yes. The employee ID badge ordering portal lets staff enter their details and order from approved company templates while HR maintains oversight.
Can HR approve badges before they are printed?
Yes. HR Portal includes an optional approval workflow so administrators review badge designs before production. See our ID badge approval workflow page for details.
Related HR Portal resources
Skip the printer. Manage employee ID badges online.
Use QuickIDCard HR Portal for employee badge ordering, HR approval, and professional printing—no in-house equipment required.
